Terms & Conditions
Terms and Conditions
The Hospital Research Foundation Group Longest Table Fundraiser
The Longest Table (TLT) 2026 is a peer-to-peer fundraising campaign owned and organised by The Hospital Research Foundation Inc. (ABN 86 248 830 078) (THRF Group). The objectives of The Longest Table 2026 are to engage the community and fundraise for cancer research through THRF Group.
These Terms and Conditions apply to individuals who register as a host for the TLT campaign. By registering, you acknowledge and agree to these Terms and Conditions.
TLT hosts must be aged 15 years or over unless supervised by an adult.
The official date to host a Longest Table event in 2026 is 25 July 2026. Hosts can however choose any date to host by 31 August 2026. Registrations for the campaign open on Monday 30 March 2026. Registered hosts will be notified of any change in dates. Registrations close on Monday 24 August 2026, with the last day to host on 31 August 2026.
- Registration
1.2 You acknowledge and agree that, with respect to any TLT event planned and/or hosted by you (TLT Event):
(a) subject always to receipt of an ‘Authority to Fundraise’ letter from THRF Group under clause 2, you are solely responsible and liable for the planning, marketing, promotion and management of your TLT Event, including without limitation:
(1) managing all financial aspects, including income and expense record-keeping, management of funds raised and ensuring that all proceeds from the TLT Event are received by THRF Group;
(2) complying with all legal requirements and regulations in relating to the TLT Event in your state or territory, which includes (without limitation) the Collection for Charitable Purposes Act 1939 (SA) with respect to the State of South Australia and like legislation in your state or territory;
(3) without limiting clause 1.2(a)(2), obtaining any necessary licences, permits and local council approvals in your name (and not in the name of THRF Group) and ensuring that you have sufficient insurance in place (including public liability insurance) in respect of the TLT Event. For the avoidance of doubt, THRF Group is not responsible for taking out and/or maintaining any public liability insurance in respect of any TLT Event;
(4) planning and implementing effective safety and health management procedures and meeting your duty of care to event participants, volunteers, employees, contractors and the public. THRF Group is not in any way responsible for the health and safety of participants at any TLT Event; and
(5) ensuring that all fundraising at any TLT Event aligns with THRF Group values and does not bring THRF Group into disrepute;
(b) with respect to any marketing and/or promotional materials relating to the TLT Event:
(1) you must not use any intellectual property (including any trade mark) of THRF Group on any marketing and promotional materials without the prior written consent of THRF Group;
(2) subject to receiving consent under clause 1.2(b)(1), you must not alter or adapt any intellectual property of THRF Group and must only use it in the form (including as to any specifications) provided or made available by THRF Group; and
(3) you must obtain THRF Group’s written approval prior to distributing any marketing and promotional materials (including, for instance, invitations, media release, posters, letters, signs and certificates of appreciation) designed and/or produced by you in respect of the TLT .
- Authority to fundraise
2.1 Before commencing any fundraising activity for a TLT Event, you must complete a TLT Host Registration form on The Longest Table website at https://www.thelongesttable.com.au/
2.2 You acknowledge and agree that:
(a) the issue of an ‘Authority to Fundraise’ letter to you is at the sole discretion of THRF Group; and
(b) any ‘Authority to Fundraise’ letter may be revoked by THRF Group at any time for any reason, including without limitation any breach by you of these Terms and Conditions.
- Donations
3.1 All fundraising donations for the TLT Event should be made through your online event fundraising page on Funraisin - www.funraisin.co (Funraisin ABN 90 1476 291 50). Your online fundraising page will be created for you by THRF Group. The Privacy Policy for Funraisin can be viewed here: https://www.funraisin.co/privacy-policy.
3.2 All fundraising donations will be received by THRF Inc. THRF Inc. is a deductible gift recipient and donations over $2 are tax deductible. When a donor donates $2 or more online to a TLT host’s fundraising page, a tax-deductible receipt will automatically be issued to the donor’s nominated email address.
3.3 Donations will not be refunded in any circumstances, including where a host is unable to participate in the campaign or in the case of cancellation.
3.4 If you wish to collect offline donations towards your TLT Event, individual receipts will only be issued to the donors by THRF Group if the donation is $2 or more, and you supply THRF Group with a register of all donors who request a receipt. This register must be in a written format with details including date, name, address, email and donated amount. A template can be found in the online Host Dashboard.
3.5 All funds raised by TLT hosts must be submitted to THRF Group by Sunday 13th September to be counted towards The Longest Table 2026 final total. If you donate after this date, your donation will still go to the cause, however it will not be included in the final total for 2026.
- Your Personal Information
4.1 By registering as a TLT host and providing your contact details, you consent to being contacted by THRF Group regarding the TLT Event and campaign, and to communicate with you about donations, tax receipts, lotteries, products, services, campaigns, grants, events, surveys and the impact of our work. This includes email marketing and other digital marketing and advertising.
4.2 You may opt out of receiving further marketing communications by contacting us or following the opt-out instructions provided in the communication.
4.3 For more information about how we collect and handle your personal information please refer to our Privacy Policy, which can be found at https://hospitalresearch.org.au/privacy-policy/
- Fundraising Rewards
To be eligible to receive a fundraising reward, TLT hosts need to meet the conditions outlined below by Thursday 11:59pm ACST, on 11 September 2026.
Hosts must provide an Australian delivery address when they register in order to receive a fundraising reward. THRF Group will not send rewards outside of Australia.
Reward items will be mailed out weekly from 1 June 2026 and may take up to 10 business days to reach you. Rewards will be delivered to the address provided upon registration.
TLT hosts who reach the following milestone fundraising targets may be eligible to receive a reward:
a. Make an online personal donation of $35 or more - receive an exclusive TLT Tea Towel. Available for the first 500 eligible hosts.
b. Raise $500 in total – receive a TLT Tote Bag. Available for the first 300 eligible hosts.
c. Raise $1,000 in total – receive a TLT Table Runner. Available for the first 250 eligible hosts.
d. Raise $1,500 in total – receive a TLT Apron. Available for the first 200 eligible hosts.
e. Raise $5,000 or more in total – receive a TLT Pin and Ice Bucket Available for the first 20 eligible hosts.
6 - Miscellaneous
6.1 To the maximum extent permitted by law, THRF Group and its officers, employees and agents exclude all liability (including for negligence) for any death, injury, loss or damage to property or person, whether direct, indirect, special or consequential arising out of or in connection with any fundraising activity or event conducted by you, including without limitation, entry into, attendance and participation in any fundraising activity or event, failure by THRF Group to receive a fundraising registration application or change of date or cancellation of an event.
6.2 You agree to indemnify, and keep indemnified, THRF Group and its officers, employees and agents (those indemnified) against all loss or damage of any kind (including liability to a third party) suffered or incurred by those indemnified (including legal fees on a full indemnity basis), directly or indirectly, in connection with a fundraising activity or event conducted by you, including any breach of these Terms and Conditions by you, any wilful misconduct by you or any negligent act or omission by you.
6.3 You acknowledge that when participating in any fundraising activity and/or event on behalf of an organisation, you must comply with any policies and procedures of your employer.
