Terms and Conditions

The Hospital Research Foundation Group Longest Table Fundraiser

The Longest Table 2024 is a peer-to-peer fundraising campaign owned and organised by The Hospital Research Foundation Inc. (ABN 86 248 830 078) (THRF Group). The objectives of The Longest Table 2024 are to engage the community and fundraise for cancer research through THRF Group. 

In 2024, THRF Group is partnering with several charities across Australia who have a similar purpose; to save more lives from cancer. Together, we aim to raise more funds for cancer research and patient care programs in hospitals nationwide. 

These Terms and Conditions apply to individuals who register as a host for The Longest Table (TLT) campaign. By registering, you acknowledge and agree to these Terms and Conditions.

The official date to host a Longest Table in 2024 is 27 July 2024. Hosts can however choose any date that falls after registrations open until 31 August 2024. Registrations for the campaign open on Monday 25 March 2024. Registered hosts will be notified of the start time and any change in date. Registrations close on Sunday 25 August 2024, with the last day to host on 31 August 2024.

  1. Registration

Upon registering as a TLT host, you will be able to access a temporary Authority to Fundraise Permit via the online Funraisin dashboard, confirming our involvement. You will need this document to solicit donations in face-to-face interactions.  THRF Group reserves the right to withdraw this permit at any time by notice to you.

TLT events shall be conducted in the host’s name.  The host has sole responsibility for their TLT event. THRF Group does not take any responsibility for the running or success of a host’s TLT event.

  1. TLT Hosts

Any documents or promotional material used by a host for their TLT event must be in accordance with our style guide, which details the use of our logo and name. Approved documents and/or promotional material are available to download on the TLT website under the ‘Resources’ tab.

It is the responsibility of the host to:

  • ensure that their TLT event complies with all relevant legal and regulatory requirements;
  • arrange appropriate insurance cover for the event as required; and
  • obtain any relevant licenses or permissions from relevant authorities for the event.

As a host, if there is a participating Charity Partner in your region, you can select that Charity Partner and elect to direct 50% of your fundraising to this charity. The remaining funds you raise will go to support cancer research and programs through THRF Group.

THRF Group reserves the right, in its absolute discretion, to accept or decline any registration from a host at any time. If a registration is declined/cancelled the donations raised by the host will not be refunded.

TLT hosts must be aged 15 years or over unless supervised by an adult.

  1. Donations

All fundraising donations for the Event must be made through the host’s online event fundraising page on Funraisin - www.funraisin.co (Funraisin ABN 90 1476 291 50). The Privacy Policy for Funraisin can be viewed here: https://www.funraisin.co/privacy-policy.

All fundraising donations will be received by THRF Group. THRF Group is a deductible gift recipient and donations over $2 are tax deductible. When a donor donates $2 or more online to a TLT host’s fundraising page, an automatic tax-deductible receipt will be issued to the donor’s nominated email address.

Donations will not be refunded in any circumstances, including where a host is unable to participate in the campaign or in the case of cancellation.

If you wish to collect offline donations towards your TLT event, individual receipts will only be issued to the donors by THRF Group if the donation is $2 or more, and you supply THRF Group with a register of all donors who request a receipt. This register must be in a written format with details including date, name, address, email and donated amount.

All funds raised by TLT hosts must be submitted to THRF Group by Sunday 15th September 2024 to be counted towards The Longest Table 2024 final total. If you donate after this date, your donation will still go to the cause, however it will not be included in the final total for 2024.

Donations made via a host who has selected a Charity Partner will be initially received and receipted by THRF Group, and 50% of the total fundraised by that host will be granted by THRF Group to the nominated Charity Partner at the end of the campaign period.

  1. Your Personal Information

By registering for TLT and providing your contact details, you consent to being contacted by The Hospital Research Foundation Group regarding the Event, The Longest Table, and future events. This includes email marketing and other digital marketing and advertising.

You may opt out of receiving further electronic marketing communications by following the opt-out instructions provided in the communication.

For information about how we collect and handle your personal information please refer to our Privacy Policy, which can be found at https://hospitalresearch.org.au/privacy-policy/

  1. You agree to the following:

I have read the above terms and conditions of entry and agree to abide by these and all other terms and conditions or directions issued by The Hospital Research Foundation Group.

I accept the Terms and Conditions on behalf of all entries on this order.

Registration & Fundraise $1000 Competition T&Cs – Register,Raise & Win. Go in the draw to win 1 of 2 Visa Gift Cards valued at $250 each.

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  1. The Promoter is The Hospital Research Foundation Group (ABN 86 248 830 078) of 62 Woodville Road, Woodville South Australia 5011.

  2. Information on how to enter and the prize forms part of the terms of entry. Entry into the competition is deemed acceptance of these terms and conditions.

  3. If there is any inconsistency between these Terms and Conditions and anything else that refers to this competition, these Terms and Conditions will prevail.


Who can enter

  1. Entry is open to registered The Longest Table (TLT) hosts residing in Australia except employees of the Promoter and its affiliated entities and their immediate family who reside in the same household.

When to enter

  1. The competition commences on Tuesday 26/03/2024 at 12:00am ACST and concludes on Sunday 30/06/2024 at 11:00pm ACST.
  2. The time of entry will in each case be the time the host’s registration is received by the Promoter.
  3. The Promoter accepts no responsibility for any late, lost or misdirected entries.


How to enter

  1. Details on how to enter the competition: Participants must register to host a TLT event and raise $1,000 in online donations by 30 June 2024 in order to win 1 of 2 Visa gift cards, valued at $250 each ($500 total prize pool).

    Only two prizes will be awarded to registered hosts who meet the criteria, selected at random.

  2. To enter the competition individuals must:

    a) Register to host a TLT event by providing their details (including but not limited to) full name, address, post code, telephone number and e-mail address;

    b) Raise $1,000 in donations before competition closes on 30 June 2024.

    c) In order to be eligible, hosts must have received $1,000 in donations by the due date that are transacted on their online fundraising page on the Funraisin platform.

Once these conditions are met, individuals will automatically be entered into the competition.

  1. The Promoter reserves the right to disqualify any entrant who has, in the opinion of Promoter, engaged in conduct in entering the Promotion which is fraudulent, misleading, deceptive or generally damaging to the goodwill or reputation of the Promotion and/or Promoter.

Number of Entries permitted

  1. Only one entry per person. Only two prizes will be awarded to registered hosts who meet the criteria, selected at random.


 Draw and Notification of winner

  1. The winner will be the first two (2) valid entry submitted in accordance with these terms and conditions that is drawn by The Hospital Research Foundation Group by random computer selection at 12:00pm ACST on Monday 1/07/2024 at 62 Woodville Road, Woodville, SA 5011

  2. The Promoter’s decision is final and the Promoter will not enter into correspondence regarding the competition result or any other decisions the Promoter makes in connection with the Promotion.

  3. The winner will be notified by phone and email on Monday 1/07/2024. The prize will be awarded to the person named in the entry.

  4. Should an entrant’s contact details change during the promotional period, it is the entrant’s responsibility to notify the Promoter. A request to access or modify any information provided in an entry should be directed to the Promoter.

  5. The winner must collect the gift voucher from 62 Woodville Road, Woodville SA 5011. If collection is not possible in person, the gift voucher will be posted to the winner’s address.

Prize on offer

  1. The maximum prize value is $500 (including GST) as at 25/03/2024. Two (2) winners will win a $250 Visa gift card each.

  2. The prize cannot be transferred, exchanged or redeemed for cash.

  3. It is a condition of accepting the prize that the winner must comply with all the conditions of use of the prize and the prize supplier’s requirements. It is the responsibility of the winner to confirm such conditions with the prize supplier or other relevant third parties.

  4. The prize is only valid for the date or period specified on the voucher card (if applicable) or by the provider and is subject to any terms and conditions imposed by the provider. Once awarded, the Promoter is not liable for any voucher card (if applicable) that has been lost, stolen, forged, damaged or tampered with in any way.


Further Terms and Conditions

  1. Subject to complying with all relevant State and Territory legislation, the Promoter reserves the right to amend, cancel or suspend this competition if an event beyond the control of the Promoter corrupts or affect the administration security, fairness, integrity or proper conduct of the competition.
  2. Entrants are responsible for any cost associated with accessing the promotional website. Access to that site is dependent on the Internet service provider.

  3. If the prize is unavailable, for whatever reason, the Promoter reserves the right to substitute the prize for a prize of equal or greater value, subject to State and Territory legislation. It is a condition of accepting the prize that the winner must comply with all the conditions of use of the prize and prize supplier’s requirements. Each prize must be taken as stated and no compensation will be payable if a winner is unable to use the prize as stated.

  4. The Promoter will make reasonable efforts to deliver the prize to the address provided by the winner. If a prize is returned to the Promoter because it could not be delivered to the address provided, the Promoter cannot guarantee that it will be able to resend the prize. The Promoter and its affiliates will not be liable for any damage to or delay in transit of the prize.

  5. The Promoter reserves the right to redraw the prize if an entrant who claims to be a prize winner is unable to satisfy these terms and conditions.