Terms and Conditions
The Hospital Research Foundation Group Longest Table Fundraiser
The Longest Table 2025 is a peer-to-peer fundraising campaign owned and organised by The Hospital Research Foundation Inc. (ABN 86 248 830 078) (THRF Group). The objectives of The Longest Table 2025 are to engage the community and fundraise for cancer research through THRF Group.
These Terms and Conditions apply to individuals who register as a host for The Longest Table (TLT) campaign. By registering, you acknowledge and agree to these Terms and Conditions.
The official date to host a Longest Table in 2025 is 26 July 2025. Hosts can however choose any date to host before 31 August 2025. Registrations for the campaign open on Monday 31 March 2025. Registered hosts will be notified of any change in dates. Registrations close on Sunday 24 August 2025, with the last day to host on 31 August 2025.
1. Registration
Upon registering as a TLT host, you will be able to access a temporary Authority to Fundraise Permit via the online Funraisin dashboard, confirming our involvement. You will need this document to solicit donations in face-to-face interactions. THRF Group reserves the right to withdraw this permit at any time by notice to you.
TLT events shall be conducted in the host’s name. The host has sole responsibility for their TLT event. THRF Group does not take any responsibility for the running or success of a host’s TLT event.
2. TLT Hosts
Approved documents and/or promotional material are available to download on the TLT website under the ‘Resources’ tab and the host online dashboard. Logo and style guide requests must be made in writing and use is subject to approval. Any documents or promotional material used by a host for their TLT event must be in accordance with our style guide, which details the use of our logo and name.
It is the responsibility of the host to:
• ensure that their TLT event complies with all relevant legal and regulatory requirements;
• arrange appropriate insurance cover for the event as required; and
• obtain any relevant licenses or permissions from relevant authorities for the event.
THRF Group reserves the right, in its absolute discretion, to accept or decline any registration from a host at any time. If a registration is declined/cancelled the donations raised by the host will not be refunded.
TLT hosts must be aged 15 years or over unless supervised by an adult.
3. Donations
All fundraising donations for the Event must be made through the host’s online event fundraising page on Funraisin - www.funraisin.co (Funraisin ABN 90 1476 291 50). The Privacy Policy for Funraisin can be viewed here: https://www.funraisin.co/privacy-policy.
All fundraising donations will be received by THRF Group. THRF Group is a deductible gift recipient and donations over $2 are tax deductible. When a donor donates $2 or more online to a TLT host’s fundraising page, an automatic tax-deductible receipt will be issued to the donor’s nominated email address.
Donations will not be refunded in any circumstances, including where a host is unable to participate in the campaign or in the case of cancellation.
If you wish to collect offline donations towards your TLT event, individual receipts will only be issued to the donors by THRF Group if the donation is $2 or more, and you supply THRF Group with a register of all donors who request a receipt. This register must be in a written format with details including date, name, address, email and donated amount.
All funds raised by TLT hosts must be submitted to THRF Group by Sunday 14th September 2025 to be counted towards The Longest Table 2025 final total. If you donate after this date, your donation will still go to the cause, however it will not be included in the final total for 2025.
4. Your Personal Information
By registering for TLT and providing your contact details, you consent to being contacted by The Hospital Research Foundation Group regarding the Event, The Longest Table, and future events. This includes email marketing and other digital marketing and advertising.
You may opt out of receiving further marketing communications by following the opt-out instructions provided in the communication.
For information about how we collect and handle your personal information please refer to our Privacy Policy, which can be found at https://hospitalresearch.org.au/privacy-policy/
5. Fundraising Rewards
To be eligible to receive a fundraising reward, TLT hosts need to meet the conditions outlined below by Thursday 11:59pm ACST, on 11 September 2025.
Hosts must provide an Australian delivery address when they register, in order to receive a fundraising reward. THRF Group will not send rewards outside of Australia.
Reward items will be mailed out weekly from 1 June 2025 and may take up to 10 business days to reach you. Rewards will be delivered to the address provided upon registration.
Reach the following milestone fundraising targets, as outlined below, to receive a reward:
a. Make an online personal donation of $25 or more (one transaction) - receive an exclusive TLT Tea Towel. Available for the first 500 eligible hosts.
b. Raise $500 in total – receive a TLT Tote Bag. Available for the first 300 eligible hosts.
c. Raise $1,000 in total – receive a TLT Table Runner. Available for the first 250 eligible hosts.
d. Raise $1,500 in total – receive a TLT Apron. Available for the first 200 eligible hosts.
e. Raise $5,000 or more in total – receive a TLT Pin and Salt and Pepper Shakers. Available for the first eligible 15 hosts.
6. The Longest Table donation gift match disclaimer
Your Longest Table donations will be matched! Every host who raises $5,000 or more will have their Table matched with an additional $5,000 for cancer research. That means your $5,000 becomes $10,000! The matching gift is available for the first 20 hosts who raise at least $5,000. Even if you raise more than $5,000, the maximum matching amount is $5,000 per host/table.
Donations made via www.thelongesttable.com.au on or before Saturday 31 August, at 11:59PM ACST are eligible for matching up to the total matching fund amount of $100,000. Matching stops at 11:59 PM ACST, or if the fund is exhausted prior. Any matching pledges unfulfilled before 31 August 2024, at 11:59 AM ACST, will not be included in the matching fund total.
7. You agree to the following:
I have read the above terms and conditions of entry and agree to abide by these and all other terms and conditions or directions issued by The Hospital Research Foundation Group.
